ANZACA - Constitution

General

1. The Association shall be called the Australian and New Zealand Association of Clinical Anatomists Incorporated (ANZACA Inc).
2. The Policy of the Association is to encourage study and research into clinical anatomy, from application of knowledge of basic, applied and clinical human and veterinary anatomy to the science and practice of education and medicine. Through its annual meetings and by publication in relevant journals ANZACA aims to showcase the results of such research and to achieve educational and teaching excellence in clinical anatomy for all health professionals. The Association welcomes members from a wide variety of scientific and clinical disciplines.
3. The objectives of the Association shall be to:
   a. Advance, for the public benefit, study and research into anatomy and the disciplines relating thereto and to endorse the publication of the results of such research;
   b. Promote and improve, for the public benefit, the science and practice of anatomy, and the disciplines relating thereto;
   c. Promote and improve, for the public benefit, the education and scholarship of anatomy and the disciplines relating thereto.
4. Those interested in anatomy, anatomy education and other anatomical sciences shall be eligible for membership.
5. The Executives of the Association shall be a President, a Vice-President, a Secretary and a Treasurer and Assistant Treasurer (one each from Australia and New Zealand).
6. There shall be a Council of the Association consisting of the Office-bearers and up to five additional Members (including a HDR student member). In addition, the immediate Past President shall be a member of the Council until the next Annual General Meeting.

Membership

1. Membership of the Association shall consist of those who subscribe to the objectives of the Association and shall consist of three categories; full members, student members and life members.
   a. Full members should be engaged in a discipline relevant to the objectives of the Association.
   b. Student membership will be encouraged and applicants must be currently enrolled in a relevant undergraduate or postgraduate degree.
   c. Life members should have made a significant contribution to ANZACA or its objectives. Nominations for life membership may be submitted on an ad hoc basis to the Secretary and will be voted on by Council and ratified at AGM.
2. Membership application forms will be available from the ANZACA website. New membership applications completed and paid for prior to the AGM are collated by the Treasurer. Membership shall be ratified at the Annual General Meeting by majority vote.
3. Current financial members and student members (i.e. have paid the annual subscription fee) are eligible to vote at the AGM.
4. The Association shall charge an annual subscription fee for full members and student members. Life members will not be required to pay an annual subscription fee. The subscription fee for each year shall be reviewed periodically by the Council of the Association and published on the website. The subscription year shall commence on 1 July of the year in which the dues are paid.
5. A member who has not paid their subscription for two consecutive years shall cease to be a member of the Association.
6. Members shall be held responsible for updating their contact details on the website.

Officers and Council

1. The President shall hold office for two years from the day of the AGM and shall be eligible for re-election for a maximum of two consecutive terms in their current position (unless there is no other nomination).
2. The Vice-President shall hold office for two years from the day of the AGM and shall be eligible for re-election for a maximum of two consecutive terms in their current position (unless there is no other nomination).
3. The Treasurers and Secretary, shall hold office for two years and shall be eligible for re-election for a maximum of two consecutive terms in their current position (unless there is no other nomination).
4. The ordinary and student Council members shall hold office for two years from the day of the AGM and shall be eligible for re-election for a maximum of two consecutive terms in their current position (unless there is no other nomination).
5. Nominations for a council member or office-bearer should be forwarded to the Secretary at least one month (30days) prior to the AGM. The eligibility criteria for nomination and election to Council are:
   a. Current financial ANZACA membership
   b. Financial member of ANZACA for at least one year (12 months)
   c. For nomination to an office-bearer role, the nominee must be a current Council member and have been a member of Council for a minimum of 12 months (unless there is no other nomination).
6. Council positions, both office-bearers and ordinary members will be staggered to ensure that only part of the council is replaced in any single election. If the number of members nominated for council membership or an office-bearer role is less than or equal to the number to be elected, the President will declare each of those members to be elected to the position at the AGM. If the number of members nominated for council membership or an office-bearer role exceeds the number to be elected, an anonymous online ballot of current financial ANZACA members must be held prior to the AGM. The President will declare the candidates who received the most number of votes in the online ballot elected to the position(s) at the AGM. In order to maintain the staggering of council positions, when an ordinary council member nominates for an office-bearer position in the middle of their two-year term, an election for ordinary council members will be held (irrespective of the number of nominations) and the positions available will be filled on a priority basis whereby those with the highest votes will be elected for a full 2-year term and remaining candidates will fill any vacant positions for a 1-year term.
7. In the case of the resignation or death of any council member, the Council shall have the power to appoint a successor who shall hold office either until the next Annual General Meeting or the end of that council member’s current term.
8. The President, or in their absence a member of Council elected by the Meeting, shall preside at Meetings, and shall have a casting vote.
9. The Office-bearers shall conduct the ordinary and financial business of the Association; and they shall fix the time and place, and determine the business of each meeting of the Association.

Finances and Property

1. The moneys of the Association shall be kept in two bank accounts (one in New Zealand and one in Australia) in the name of the Association, and shall be expended in accordance with the resolutions of the office-bearers. Two Council Members from each country (including the respective Treasurer) shall have authority to conduct transactions on each of these accounts and all transactions on each account should be regularly reported to the ANZACA Council.
2. The Treasurers shall receive subscriptions and shall prepare and submit at AGMs, a statement of accounts for the previous year, along with a financial report prepared by a licenced accountant.
3. The financial year will be deemed to run from 1 July until 30 June.
4. The licenced accountant shall be appointed by the Council of the Association and any change of accountant should be announced at AGM.

Annual General Meeting

1. There shall be an Annual General Meeting, the date of which shall be circulated to members at least two months in advance.
2. Members wishing to incorporate items upon the agenda shall submit them to the Secretary at least one month prior to the meeting
3. Amendments to the Constitutions and Rules may be proposed by Council, or by any four members of the Association. Any such notice must be in the hands of the Secretary at least one month prior to the date of the meeting and notification sent to each member in advance of the meeting. At such a meeting, the presence of either one tenth of the membership or ten members, whichever is the greater, shall form a quorum. For the adoption of any amendments proposed, a majority of two-thirds of the members present and voting shall be required.

Dissolution

As discussed and agreed upon by the Council and members present at AGM December 2018, the Association may be dissolved by a motion carried by a majority or two-thirds of the members present at AGM. On dissolution, the property and/or assets of the Association shall be applied to support study and research in anatomy and clinical anatomy.

_{Editorial updates on 11th October 2022}